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Attendance

Attendance

Regular attendance and punctuality are vital for good progress and we expect all children to be on time each day and have attendance above 96.4%.

 

What time does school start?

Registration takes place between 8.45 a.m - 8.50 a.m. in the morning. We expect our children to be punctual. Teachers aim for the register to be called quickly, so that learning can commence.  Parents are requested to help us achieve this, so that valuable learning time is not wasted by latecomers.

In the afternoon, learning commences again at 12.50 p.m. and the register is taken again.

 

What time can children arrive on the site?

Children may come onto the playgrounds from 8.30 a.m. onwards. Two senior members of staff are on duty each morning and open the KS1 and KS2 doors at approximately 8:35 a.m. so that children can change their books, respond to marking and begin the day's learning.

 

On the Year R playground we ask the parents to supervise their children, until the doors are open at 8.35 a.m. Parents are then invited into Chimps’ class to settle their children, help them select their lunch and change their reading books.

 

What happens if my child is late for school?

Children arriving after 8.45 a.m. should be brought to the Academy office to be signed in.

If they arrive between 8.46 a.m. and 9 a.m. they will receive a late mark in the register.

If a child arrives after 9 a.m. then this will be recorded as an unauthorised absence.

Where there is a pattern of lateness, parents will be contacted by the Attendance Manager or the Vice Principal and invited to a meeting to address it.

 

If your child has 10 unauthorised marks in a 100 sessions, a Penalty Notice may be issued. (See below for further information).

Children who are always punctual in a term will be entered into a class draw where the winner receives a gift voucher.

 

What if my child is ill? 

If your child is ill, then we ask that you ring the Academy Office and leave a message on the answerphone or speak to the Office Staff before 9 a.m.  You can also email the Vice Principal M.Main-Miller@stcolumba.hants.sch.uk or the Attendance Manager on T.Ellis@stcolumba.hants.sch.uk provided that you email before 9 a.m.

Please ensure you tell us exactly how your child is ill, ‘unwell’ is not a sufficient reason.

When a child is ill, the absence will be recorded as an authorised absence.

Failure to inform us by 9 a.m. on the first day of absence will result in the absence being recorded as unauthorised.

 

What if I need to take my child to medical appointment in the school day? 

Where possible, we would appreciate it if appointments are made outside of the school day. However we do understand that this cannot always be achieved.  We ask where possible that your child attends school for as much of the day as they can; or if an early morning appointment that they return to us as soon as possible.  It is not reasonable to take a whole day off for an appointment. We do need to see the appointment letter or text, so we are able to authorise it.

This is still recorded as an absence but will be an authorised absence. 

 

If you are detained during a medical appointment due to unforeseen circumstances or further tests needed, please ring the Academy Office and let us know, otherwise you will find that one of the days' sessions will be marked as an unauthorised absence. 

 

Can I take my child away during term time for a family holiday?

You can apply for leave of absence by requesting a form from the Academy’s office, however you should be aware that a leave of absence will only be granted for exceptional circumstances:

 

  • Death or serious illness of a close family member (mother, father, sibling or grandparent)
  • Moving to a new area and planning for a change of school
  • Parent returning home from a forces deployment

 

All of the above circumstances will be dependent on the individual child’s attendance being above 96.4%

 

Please note if the absence is not authorised by the Principal, and you take your child out of school anyway, then this will be recorded as an unauthorised absence and if 10 sessions (5 days) or more are taken a Penalty Notice will be issued.

 

Please see the link Information on Penalty Notices for non-attendance at school. 

 

How do I know what my child’s attendance is?

We will write to you each half term and let you know what your child’s current attendance percentage is.

 

Green = 100% to 96.4%  GOOD ATTENDANCE

Amber = 96.3% to 94.1% CONCERNING

Red = 94% to 90.1%  UNSATISFACTORY, IMPROVEMENT NEEDED

Persistent Absentee = BELOW 90% - UNSATISFACTORY AT RISK OF PENALTY NOTICE BEING ISSUED.

 

If your child has 100% attendance in a half term, they will receive an attendance certificate.

If your child's attendance gives cause for concern, you will be invited to a meeting with the Vice Principal to discuss strategies to improve it and a plan for improvement agreed.  This will be reviewed with you on a regular basis until it is no longer needed.

 

At the end of the year, certificates are awarded for Bronze, Silver and Gold attendance. Gold attendance is awarded for 100% attendance all year and is accompanied by a gift from the Academy.

 

How does my child's attendance compare to attendance rates nationally?

National attendance figures for Autumn 2016 (last published data) indicate that average primary school attendance was 97.1%.

 

 

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